Visa, immigration and company setup agencies
Bali visa agent software that never misses a renewal
Repeat questions get answered, documents land in the right file, and every expiry date triggers a reminder before it falls due.
Some of the businesses that trust us
In short
AI Fusion Partner builds custom case management software for Bali visa agents and company setup firms: each client gets a file with the document checklist for their application (KITAS, investor visa, retirement visa, PT PMA setup), passports are read, deposits tracked and every expiry date triggers a reminder. The renewal schedule is built with you.
Updated on
What you stop chasing
- Dozens of identical WhatsApp questions (which visa, which documents, how long) before anyone signs.
- Passport, photo, bank statements, sponsor letter: documents arrive in scattered messages, and incomplete files bounce back and forth.
- Renewals live in a spreadsheet: one missed date costs the client dearly, and often costs you the client.
Watch the agent answer your customer
Hi, I'm moving to Canggu in March to work remotely. Can you handle my KITAS?
Meanwhile, in your software
Sound like your business?
Describe it to the agent. It tells you what we would build and books the call if there is a real case.
What your software does for you
An agent for the repeat questions
On WhatsApp, day and night, in the client's language, from information you approved. Outside the script, a consultant takes over.
A document checklist per application
KITAS, investor visa, retirement visa, PT PMA setup: each service has its checklist, and the agent chases what's missing.
Passports read, not retyped
A passport photo sent on WhatsApp fills in the name, nationality, number and expiry date, for your team to approve.
Quotes, deposits and payment proofs
Payment links by card or QRIS, or a transfer screenshot matched to the right invoice. Unpaid balances chased automatically.
Renewals that never slip
The client and consultant get a reminder before every expiry date. The schedule is built to measure from your files.
Every file in one place
WhatsApp on several numbers, Instagram and website forms in one inbox. Each consultant sees their cases, management sees everything.
The agents working for you
From the call to your first module live
- 1
A 30-minute call
Show us how a client comes in, how you gather their documents and where you track expiry dates.
- 2
A diagnostic
We find where your days go: repeat questions, documents chased by hand, renewals kept in a spreadsheet.
- 3
The agent and the files first
WhatsApp answers, document checklists and passport reading, on the numbers your clients already use.
- 4
Then month by month
With no minimum term, we add payments, the renewal schedule and reporting, and we stay responsible for what runs.
Rather talk it through with a person?
Pick a 30-minute video call with the team. You leave knowing what is worth building.
Your questions, answered
Does the software submit applications to immigration?
No. It isn't connected to any immigration system, and submissions stay with your team. Its job is to make sure the file is complete and checked before you submit, and that every step is logged.
Can the agent tell a client which visa they need?
It asks the questions you define (nationality, purpose of stay, length, type of work) and relies only on information you have approved. When a case is unusual, it hands over to a consultant instead of guessing.
Does it handle company setup as well as visas?
Yes. Business formation is its own service with its own steps and a document checklist for each shareholder. A client can have a company file and a visa file linked together.
Our clients write in English, Russian, French. Does that work?
Yes. The agent replies in the client's language, and your team can read every message translated inside the inbox.
Passports are sensitive data. Who can see them?
Each person at the agency has their own permissions and only sees what concerns them. Documents stay in the agency's software instead of sitting on personal phones.
Related businesses
- DMC and tour operatorQuotes start from your rates instead of being retyped, every supplier confirmation is tracked, and the margin shows before the group leaves.
- Accounting firmClients send documents however they like, they land filed in the right folder, and your staff stop chasing by hand.
- Training providerEach session files its joining instructions, attendance and evaluations as it runs, and learners and corporate clients are chased without you.
At 11 pm, your next client is messaging three other agents too.
Describe your agency to our agent. If there is a real fit, it books your call with the team.