Gyms and CrossFit boxes
Gym management software that turns prospects into members
Prospects get an answer and a trial session even in the evening, and front desk, bar and classes run in one tool.
Some of the businesses that trust us
In short
AI Fusion Partner builds custom gym management software for gyms and CrossFit boxes: memberships and passes, check-in, group classes and coaching, bar point of sale and online payment. A WhatsApp agent answers prospects in the evening and at weekends, books a trial session and can sell a membership.
Updated on
What you stop chasing
- A membership expires, nobody follows up with the member, and you notice they left a month later.
- Prospects ask for prices and a trial on WhatsApp or Instagram on a Sunday evening, and nobody calls them back.
- Front desk, the drinks counter and the class schedule live in three tools that don't talk to each other.
Watch the agent answer your customer
Hi, how much is the monthly membership? And can I try it first?
Meanwhile, in your software
Sound like your business?
Describe it to the agent. It tells you what we would build and books the call if there is a real case.
What your software does for you
Memberships, passes and trials
Monthly, annual, class passes, a trial kept for newcomers: every plan sells online or at the counter, every adjustment logged.
Check-in and iPad kiosk
iPad kiosk check-in, waiver signed on the first visit. The front desk instantly sees whether the plan is valid.
Group classes and coaching
CrossFit, HIIT, yoga, private sessions: limited spots per class, booking online or on WhatsApp, coach notified every time.
Bar and shop point of sale
Drinks, supplements, products and memberships at one counter, with payment links and a safeguard against double charges.
Prospects and members in one inbox
One place for WhatsApp, Instagram and TikTok, with the contact card. The agent answers evenings, the team follows up.
Your gym's numbers
Active members, revenue, attendance and class occupancy, plus a monthly report locked at closing.
The agents working for you
From the call to your first module live
- 1
A 30-minute call
Show us a member's journey today, from the first message to their membership renewal.
- 2
A diagnostic
We find what costs you most: unanswered prospects, memberships not renewed, or three tools to reconcile.
- 3
A first module in production
Often memberships with check-in, or the WhatsApp agent for prospects, carrying over your current plans.
- 4
The rest, month to month
Classes, point of sale, reporting: we add modules one at a time and review the agent's work every month.
Rather talk it through with a person?
Pick a 30-minute video call with the team. You leave knowing what is worth building.
Your questions, answered
Can the agent sell a membership on WhatsApp?
Yes. It presents your plans, sends the payment link, and the membership appears on the member's card once payment is verified. For corporate rates or special requests, it hands over to your team.
Can we follow up on memberships about to expire?
Yes, it's a module we connect to your memberships: the members concerned appear in a list, and the reminder goes out on WhatsApp with the renewal link once your team approves it.
Does the software open the entrance turnstile?
Check-in happens on the iPad kiosk or at the front desk. Connecting a turnstile or a badge reader is reviewed case by case during the diagnostic, depending on your hardware.
My coaches also run private sessions. How are they booked?
Like a class with a single spot: the member picks a coach and a time, pays with a class pass or online, and the coach is notified of every booking.
How much does custom gym management software cost?
It depends on the modules and your market, and the price is set after the diagnostic. The 30-minute call is free, with no commitment.
Related businesses
- Pilates studioClients book and pay on their own, even at 11 pm, and nobody counts credits by hand anymore.
- Padel clubPlayers book and pay for their court directly, even at night, with no double bookings and no commission to a third-party app.
- Spa and massageSame-day bookings are taken and paid without waiting for reception, and every therapist gets their schedule the evening before.
Sunday night's prospect should be at a trial session on Monday.
Describe your gym to our agent. If there is a real fit, it books your call with the team.