Spas and massage centres
Spa management software that fills your treatment rooms
Same-day bookings are taken and paid without waiting for reception, and every therapist gets their schedule the evening before.
Some of the businesses that trust us
In short
AI Fusion Partner builds custom spa management software for spas and massage centres: online booking by treatment and duration, a schedule for every therapist, packages, point of sale and online payment. A WhatsApp agent handles last-minute requests in the guest's language, offers free slots and sends the payment link.
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What you stop chasing
- Walk-in guests book on WhatsApp, in every language, while reception is already juggling arrivals and rooms.
- Therapists find out their schedule that morning, and commissions are recalculated by hand at month end.
- A no-show or a late cancellation empties a 90-minute slot, with no deposit and nobody to offer it to.
Watch the agent answer your customer
Hi, do you have a couples massage available this afternoon? We're staying at the hotel next door.
Meanwhile, in your software
Sound like your business?
Describe it to the agent. It tells you what we would build and books the call if there is a real case.
What your software does for you
Booking by treatment and duration
60 or 90-minute massage, facial or couples ritual: guests book for one or two and pay online.
A schedule for every therapist
A view per therapist: each booking notifies them, and every evening they receive tomorrow's schedule.
Packages and treatment cards
Massage cards, couples packages, memberships: each treatment draws from the right package, adjustments logged on the guest card.
Deposits and online payment
Reception or the agent sends a card or QR payment link. The treatment is only confirmed once paid.
Messages with translation
WhatsApp, Instagram and TikTok in one inbox: you read in your language, the guest gets the reply in theirs.
Point of sale and Google reviews
One counter for treatments, packages and products, no double charges. The agent answers Google reviews, you approve sensitive ones.
The agents working for you
From the call to your first module live
- 1
A 30-minute call
Show us how a guest books a treatment today, and how reception assigns therapists.
- 2
A diagnostic
We find what costs you most: unanswered last-minute messages, no-shows, schedules or commissions done by hand.
- 3
A first module in production
Often online booking with a deposit, or the inbox with the WhatsApp agent, connected to your treatment menu.
- 4
The rest, month to month
Packages, point of sale, Google reviews: we add modules one at a time and review the agent's work every month.
Rather talk it through with a person?
Pick a 30-minute video call with the team. You leave knowing what is worth building.
Your questions, answered
Can the agent book a same-day treatment?
Yes, if there is a slot left in the schedule. It only offers free slots, sends the payment link if you require a deposit, and hands over to reception for anything specific: pregnancy, contraindications, off-menu treatments.
My guests write in languages my team doesn't speak. How do we keep up?
The inbox translates every message into your team's language, and your reply is translated into the guest's. The agent itself replies directly in the language of the message.
Can the software calculate therapist commissions?
Yes, it's a module we adapt to your rule: percentage per treatment, fixed amount or a mix of both. Each therapist's treatments are already in the schedule, the calculation starts from there, and you approve it before paying.
How do we reduce no-shows and late cancellations?
With a deposit paid online at booking, cancellation rules the agent applies, and a history per guest: reception sees straight away who has missed an appointment before.
How much does custom spa booking software cost?
It depends on the modules and your market, and the price is set after the diagnostic. The 30-minute call is free, with no commitment.
Related businesses
- Aesthetic clinicsEvery enquiry gets an answer in the patient's language, even at 10 pm, and ends as a booked consultation.
- Pilates studioClients book and pay on their own, even at 11 pm, and nobody counts credits by hand anymore.
- Boutique hotelYour front desk stops repeating the same answers, every request reaches the right team, and your PMS stays in place.
A massage requested at 1 pm should be booked at 1 pm.
Describe your spa to our agent. If there is a real fit, it books your call with the team.